1 - Apply for a groundwater exploration prospecting permit
This permit allows you to obtain the right to explore land for groundwater and its use.
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Requirements
What do I need to apply for a permit?
1. You need a National Single Application Permit Form for Groundwater Prospecting and Exploration. Download the format.
2. Submit the map of the Agustín Codazzi Geographical Institute IGAC, (entity in charge of producing the official map and the basic cartography of Colombia), at scale 1: 10,000 indicating the location of the property and well.
3. Submit the technical document: in original form, including the information required in the National Single Application Permit Form for Prospecting and Exploration.
4. If acting through a legal representative, submit 1 copy of the general power of attorney or 1 original of the special power of attorney.
5. In case of not being the owner of the property, submit 1 copy of the appropriate proof of possession or tenancy of the property.
6. In case of being a holder of the property, present 1 original copy of the authorization of the owner or possessor of the property.
Steps
What are the steps to follow once I have all the documents?
1. Gather the documents and comply with the necessary requirements for the procedure.
2. File the documentation.
3. Communicate and/or notify regarding the procedure initiation order.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the visit.
Virtuality
Where can I go?
It is possible to initiate, follow up and finalize the process online, through the Environmental Procedures Integral Window Online - VITAL (if applicable) and before the Regional Autonomous Corporations (CAR). However, please note that a technical visit will be made.
Costs
What is the cost of this procedure?
The cost of the procedure will depend on the appraisal and/or liquidation, considering that the appraisal and/or follow-up rate, in accordance with the provisions of Article 96 of Law 633 of 2000, includes fees, travel expenses, travel expenses, and analysis and studies required by the Corporation to respond to the request.
Time
How long does this procedure take?
80 business days
Regulations
What regulations must I comply with?
Agreement 10 of 1989 (Articles 62-64)
Agreement 23 of 2009 (Article 2 numeral 4 and articles 4, 13 to 15.)
Decree 2811 of 1974 (Articles 51, 54, 56, 57, 149-154)
Single Regulatory Decree 1076 of 2015 (Book 2, Part 2, Title 3, Chapter 2, Section 16, Articles 2.2.3.2.16.4 - 2.2.3.2.16.12)
Law 633 of 2000 (Article 96)
Law 99 of 1993 (Articles 31, 66)
Resolution 1280 of 2010 (Articles 1-2)
Resolution 2202 of 2006 (All)
2 - Apply for a groundwater concession
This procedure allows you to obtain the right to use or exploit groundwater, both on your own and other people's properties. Particularly.
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Requirements
What do I need to apply for a permit?
1. Complete the Single National Groundwater Concession Application Form. Download the format.
2. Present the document with information on the systems for the collection, derivation, conduction, restitution of surpluses, distribution, and drainage in original (s), as well as the document with the additional annotations on the investments, amount of these, and terms in which they are to be made.
3. Submit the final design of the well:1 Photocopy.
4. In case of acting through a legal representatitve:1 Copy(s) (general power of attorney), 1 Original copy(s) (special power of attorney).
5. In case of not being the owner of the property, suitable proof of possession or tenure of the property:1 Photocopy(s).
6. In case of being a holder of the property - authorization of the owner or holder of the property:1 Original copy(s).
7. For the provision of public services, census of users of the source from which the water concession is sought1 Photocopy(s), and document indicating the details of the works:1 Original copy(s).
8. For machine cooling, description report of the washing operations:1 Original copy(s) and exact data on the quantity of water needed to cool the machines:1 Photocopy(s).
9. For energy use, complete project feasibility study:1 Original copy(s).
10. For industrial use, feasibility study of the industrial project:1 Original copy(s).
11. For mining and petroleum use, feasibility study of the industrial project:1 Original copy(s).
Steps
What are the steps to follow once I have all the documents?
1. Gather the documents.
2. File the documentation.
3. Communicate and/or notify regarding the procedure initiation order.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the visit where the conditions of the water source, the beneficiary property, and other information provided by the applicant will be verified, under current environmental regulations.
Virtuality
Where can I go?
It is possible to initiate, follow up and finalize the process online, through the Environmental Procedures Integral Window Online - VITAL (if applicable) and before the Regional Autonomous Corporations (CAR). However, please note that a technical visit will be made.
Costs
What is the cost of this procedure?
The cost of the procedure will depend on the appraisal and/or liquidation, considering that the appraisal and/or follow-up rate, in accordance with the provisions of Article 96 of Law 633 of 2000, includes fees, travel expenses, travel expenses, and analysis and studies required by the Corporation to respond to the request.
Time
How long does this procedure take?
180 business days
Regulations
What regulations must I comply with?
Decree 2811 of 1974, (Articles 59 – 63, 68, and 151)
Single Regulatory Decree 1076 of 2015 (Book 2, Part 2, Title 3, Chapter 2, Section 10, Last digit(s) 1, 10 11, 12, 13,14,15,16,17,18, 19, 2, 20, 3, 4, 5, 6, 7, 8,9, 21,)
Law 99 of 1993, (Title I, VI, VII, and VIII)
Law 633 of 2000, (Article 96)
Law 962 of 2005, (Article 25)
Resolution 2202 of 2006, (All)
Resolution 1280 of 2010, (Article 1)
Decree 1575 of 2007, (Article 28)
Single regulatory decree 1976 of 2015
3 - Apply for a surface water concession
This procedure allows you to obtain the right to use or exploit public waters for: domestic supply, irrigation and forestry, watering places, industrial, thermal generation of electricity, mining and mineral processing, oil exploitation; injection for geothermal generation, hydroelectric generation, direct kinetic generation, aquaculture and fishing, recreation and sports, medicinal uses, and other mineral uses.
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Requirements
What do I need to apply for a surface water concession?
1. Complete the Single National Surface Water Concession Request Form. Download the format.
2. Present the document with information on the systems for the collection, derivation, conduction, restitution of surpluses, distribution, and drainage: 1 Original (s), as well as the document with the additional annotations on the investments, amount of these and term in which they are to be made.
3. In case of acting through a legal representatitve:1 Copy(s) (general power of attorney), 1 Original copy(s) (special power of attorney).
4. In case of not being the owner of the property, suitable proof of possession or tenure of the property:1 Photocopy(s.)
5. For the provision of public services, census of users of the source from which it is intended to obtain the water concession:1 Photocopy(s), Additionally, the extension and number of properties or inhabitants that are projected to benefit, the term within which the service will be given and the regulations of this must be indicated.
6. For machine cooling, description report of the washing operations:1 Original copy(s) and exact data on the quantity of water needed to cool the machines:1 Photocopy(s).
7. For energy use, complete project feasibility study:1 Original copy(s).
8. For industrial use, feasibility study of the industrial project:1 Original copy(s).
9. For mining and petroleum use, feasibility study of the industrial project:1 Original copy(s).
Steps
What are the steps to follow once I have all the documents?
1. Gather the documents.
2. File the documentation.
3. Communicate and/or notify regarding the procedure initiation order.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the visit Where the conditions of the water source, the beneficiary property, and other information provided by the applicant will be verified, under current environmental regulations.
Virtuality
Where can I go?
It is possible to initiate, follow up and finalize the process online, through the Environmental Procedures Integral Window Online - VITAL (if applicable) and before the Regional Autonomous Corporations (CAR). However, please note that a technical visit will be made.
Costs
What is the cost of this procedure?
The cost of the procedure will depend on the appraisal and/or liquidation, considering that the appraisal and/or follow-up rate, in accordance with the provisions of Article 96 of Law 633 of 2000, includes fees, travel expenses, travel expenses, and analysis and studies required by the Corporation to respond to the request.
Time
How long does this procedure take?
150 business days
Regulations
What regulations must I comply with?
Decree 2811 of 1974, (Article 50-63, 77 - 163)
Decree 1575 of 2007, (Article 28)
Law 99 of 1993, (Title I, VI, VII, and VIII)
Law 633 of 2000, (Article 96)
Law 962 of 2005, (Article 25)
Law 99 of 1993 (Title I, VI, VII, and VIII)
Resolution 2202 of 2006, (All)
Resolution 1280 of 2010, (Article 1)
Single regulatory decree 1076 of 2015
4 - Apply for a permit to occupy watercourses, beaches and riverbeds.
This procedure corresponds to the permanent or transitory authorization for the construction of works that occupy the bed of a stream or water reservoir. It shall be required when the company's project requires works, requires discharges or crossings on beaches, riverbeds, or beds.
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Requirements
What do I need to apply for a permit?
1. Complete the Single National Application Form for the Occupation of Watercourses, Beaches and Beds. Download the format.
2. Submit the location plan of the water source in influence area: 1 Photocopy(s).
3. Submit the plans and structural and hydraulic calculation reports of the necessary works for the collection, control, conduction, storage, or use of the watercourse: 1 Photocopy(s).
4. In case of acting through a legal representatitve:1 Copy(s) (general power of attorney), 1 Original copy(s) (special power of attorney).
5. In case of being a holder of the property - authorization of the owner or holder of the property:1 Original copy(s).
Steps
What are the steps to follow once I have all the documents?
1. Gather the documents described in the requirements.
2. File the documentation.
3. Communicate and/or notify regarding the procedure initiation order.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the technical visit where it will be verified that the work or construction is occupying the channel that was requested.
Virtuality
Where can I go?
It is possible to initiate, follow up and finalize the process online, through the Environmental Procedures Integral Window Online - VITAL (if applicable) and before the Regional Autonomous Corporations (CAR). However, please note that a technical visit will be made.
Costs
What is the cost of this procedure?
The cost of the procedure will depend on the appraisal and/or liquidation, considering that the appraisal and/or follow-up rate, in accordance with the provisions of Article 96 of Law 633 of 2000, includes fees, travel expenses, travel expenses, and analysis and studies required by the Corporation to respond to the request.
Time
How long does this procedure take?
The total time range to complete this procedure is a minimum of 150 days and a maximum of 360 calendar days.
Regulations
What regulations must I comply with?
Law 99 of 1993, (Articles 31, 66)
Agreement 10 of 1989, (Articles 107-111)
Agreement 23 of 2009, (Article 2 numeral 9 and articles 4, 13-15.)
Resolution 2202 of 2006, (All)
Law 633 of 2000, (Article 96)
Decree 1541 of 1978, (Articles 87 - 97, 104 - 106, and 183 - 204)
Decree 2811 of 1974, (Articles 102 - 105 and 119 - 145)
Single Regulatory Decree 1076 of 2015 (Book 2, Part 2, Title 3, Chapter 2, Section 12, Article 2.2.3.2.12.1 - 2.2.3.2.12.1.3; Book 2, Part 2, Title 3, Chapter 2, Section 19, Articles 2.2.3.2.19.1 - 2.2.3.2.19.17)
Resolution 1280 of 2010, (Articles 1 - 2)
Resolution 1280 of 2010 (Articles 1 - 2)
5 - Apply for a wastewater permit
This permit is requested to discharge wastewater into surface water sources, or into the soil associated with permeable rocky ground beneath the surface.
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Requirements
What do I need to apply for a permit?
1. Complete the Single National Application Form for Water Waste Permit. Download the format.
2. Submit the technical document (1) original copy(s), containing: the location, description of the system operation, technical memorandums, and conceptual and basic engineering designs.
3. Submit the plan identifying the origin, quantity, and geo-referenced location of the discharges to the water body or to the ground: 1 Photocopy(s.)
4. Present the characterization of the original discharge (1).
5. Present the land use certificate: 1 Original copy(s).
6. Perform the environmental assessment of the discharge.
7. Submit the Risk Management Plan for Discharge Management: 1 Original copy(s).
8. In case of acting through a legal representatitve:1 Copy(s) (general power of attorney), 1 Original copy(s) (special power of attorney).
9. In case of not being the owner of the property, suitable proof of possession or tenure of the property:1 Photocopy(s).
10. In case of being a holder of the property - authorization of the owner or holder of the property:1 Original copy(s).
Steps
What are the steps to follow once I have all the documents?
1. Gather the documents.
2. File the documentation.
3. Communicate and/or notify regarding the procedure initiation order.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the visit.
Virtuality
Where can I go?
It is possible to initiate, follow up and finalize the process online, through the Environmental Procedures Integral Window Online - VITAL (if applicable) and before the Regional Autonomous Corporations (CAR). However, please note that a technical visit will be made.
Costs
What is the cost of this procedure?
The cost of the procedure will depend on the appraisal and/or liquidation, considering that the appraisal and/or follow-up rate, in accordance with the provisions of Article 96 of Law 633 of 2000, includes fees, travel expenses, travel expenses, and analysis and studies required by the Corporation to respond to the request.
Time
How long does this procedure take?
The minimum time will be 96 days and the maximum 240 business days.
Regulations
What regulations must I comply with?
Decree 2811 of 1974, (Articles 5, 134 numeral e, 336)
Resolution 1514 of 2012, (Articles 1 - 6)
Resolution 1280 of 2010, (Articles 1 - 2)
Resolution 2202 of 2006, (Articles 1 - 5)
Resolution 631 of 2015, (All)
Agreement 23 of 2009, (Article 2 numeral 7 and article 4, 13-15)
Law 633 of 2000, (Article 96)
Decree 50 of 2018, (9,10)
Law 1955 of 2019, (Article 13)
Law 99 of 1993, (Articles 31 numeral 9, 66)
Single regulatory decree 1076 of 2015
6 - Apply for an atmospheric emission permit for stationary sources
If your company's activity is going to generate atmospheric emissions above the levels stipulated by law, you must obtain a permit from the corresponding
CAR (Regional Autonomous Corporation), so that a person or company can carry out air emissions within the permissible limits established in the environmental regulations.
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Requirements
What do I need to apply for a permit?
1. Complete the Single National Fixed Source Air Emissions Permit Form.
2. Deliver the certificate of existence and legal representation for legal persons, issued within the month immediately before the submission of the application, and a photocopy of the identification document in case of being natural persons.
3. Present the duly granted Power of Attorney, when acting by proxy.
4. Prove the certificate of freedom and tradition issued within the month immediately preceding the submission of the application; or document proving the possession or possession of the applicant, or presenting the lease, accommodate if applicable.
5. It must have the concept of land use of the establishment, work, or activity, issued by the competent municipal or district authority, or failing that, the public or official documents containing rules and plans, or official publications, which support and prove the compatibility between the activity or projected work and the permitted use of the land.
6. Basic weather information of the area affected by emissions.
7. Make a description of the works you execute or will execute:
a. Location of the facilities, the area, or the work.
b. Description of the works, processes, and activities of production, maintenance, treatment, storage, or disposal that generate the emissions and plans that these descriptions require.
c. Flowchart with indication and characterization of the emission points to the air, location, and quantity of the points of discharge to the air.
d. Description and drawings of ducts, chimneys, or scattered fountains, and an indication of their materials, measurements, and technical characteristics.
e. Projected date of commencement of activities, or projected dates of commencement and completion of works, works, or activities, in the case of transitional emissions.
f. Technical information on planned or current production, expansion projects, and five (5) year production projections.
8. Carry out the technical study to evaluate the emissions of your combustion or production processes; Information on the consumption of combustible raw materials or other materials used shall also be attached.
9. Deliver the design of existing or projected air emission control systems, their location, and engineering report.
10. Carry out the technical study of dispersion as information in projects for oil refineries, cement factories, chemical and petrochemical plants, steel mills, controlled open burns in agro-industrial activities, and thermoelectric plants.
11. Submit the IE-1 Emission Status Report, which applies to cement, steel, refineries, and thermoelectric plants.
Steps
What are the steps to follow once I have all the documents?
1. Gather the above documents.
2. File the documents.
3. Verify and notify regarding the procedure initiation order before the competent authority.
4. Submit additional information, if required.
5. Make the payment for the evaluation.
6. Receive the visit of the representative of the CAR (Regional Autonomous Corporation).
Virtuality
Where can I go?
Acquire information on how to manage some steps virtually through the Integrated Window for Environmental Procedures VITAL and the Regional Autonomous Corporations (CAR).
Costs
What is the cost of this procedure?
The cost is established in Resolution 1140 of June 1, 2022 "By which the rates for the collection of evaluation and monitoring services of licenses, permits, concessions, authorizations and other instruments of environmental control and management are fixed.
Time
How long does this procedure take?
85 business days
Regulations
What regulations must I comply with?
Agreement 23 of 2009 (Article 2 numeral 14 and articles 4, 13-15.)
Decree 2811 of 1974 (Article 73 - 76)
Law 99 of 1993 (Article 31)
Law 633 of 2000 (Article 96)
Law 962 of 2005 (Article 25)
Decree 1076 of 2015 (compiles Decree 948 of 1995) (Art. 2.2.5.1.7.1) (Regulatory Decree)
Decree 1076 of 2015 (compiles Decree 948 of 1995) (Art. 2.2.5.1.7.2) (Regulatory Decree)
Decree 1076 of 2015 (compiles Decree 948 of 1995) (Art. 2.2.5.1.7.9) (Regulatory Decree)
Resolution 619 of 1997 of the Ministry of Environment (Art. 1) (Administrative Act)
Resolution 1280 of 2010 (Article 1)
Resolution 2202 of 2006 (All)
Resolution 909 of 2008 (All)
7 - Apply for the Good Livestock Practices Certification
The certificate is generated to encourage producers, unions and owners of livestock or agricultural properties to implement Good Livestock or Agricultural Practices and is a mechanism to minimize sanitary and phytosanitary risks in the production of safe food and access to products in foreign markets.
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Requirements
What do I need to obtain the Good Livestock Practices Certification?
1. Apply for certification by completing Form 3-958 with the ICA regional offices.
2. Complete Form 3-189 with your jurisdiction's ICA or through the ICA's VUT Single Window
3. If you require the audit visit to obtain official certification, you must submit:
A. Present the citizenship card, immigration card (if applicable) or RUT, if it is a natural person or inform the name of the company and the NIT if it is a legal person.
B. Accredits the ownership, possession, or tenure of the producing property.
C. Demonstrate with documentation the technical assistance to the property, by an agronomist and copy of the current professional card.
D. Indicate the arrival code and plan of the property, clarifying the areas destined for cultivation and species (s).
E. Submit the land use certificate issued by the competent authority.
F. Publicize the microbiological analysis of water from the sources used in the work of the property, with a validity of no more than one (1) year.
Steps
What steps to follow to obtain the Certification of Good Livestock Practices?
1. Gather the necessary documentation.
2. Apply to the ICA.
3. Coordinate the verification visit.
4. Attend and receive the visit.
Virtuality
Where can I go?
You can obtain information and do some steps virtually through the Single Window for Procedures VUT, or before the ICA offices in your jurisdiction, but there is a technical visit required by the participating entities.
Costs
What is the cost of this procedure?
No cost
Time
How long does this process take?
30 business days
Note: if there are observations, it is necessary to give a waiting time for the applicant to resolve them and re-coordinate the validation visit of the implemented actions.
Regulations
What regulations must I comply with?
Resolution 082394 2020, (All)
Resolution 76509 of 2020, (All)
Resolution 068167 2020, (All)
Resolution 067449 2020, (All)
Resolution 7953 of 2017, (All)
Decree 20277 of 2018, (All)
Decree 3411 of 2008, (All)
8 - Register as a certified seed producer
This procedure is conducted to obtain registration as a producer of selected certified seeds and micro propagated plant material.
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Requirements
What do I need to obtain Registration as a Certified Seed Producer?
1. Submit an original application letter containing the following information:
A. Name or business name, address, and telephone number.
B. Address of seed storage sites.
C. Inform in the letter if they are conventional materials or genetically modified through genetic engineering.
D. Provide the reference of laboratory equipment for internal quality control necessary for the species to be produced or imported.
E. If you do not have equipment for the laboratory, you must present a copy of the contract signed with a laboratory or a producer registered with the ICA.
F. Describe the seed distribution system.
2. If you are a producer of certified seed, you must submit an original document containing the following information:
G. Management of laboratories, mesh houses and greenhouses, intended for the production of micro propagated plant material.
H. List of conditioning equipment.
I. List of quality control equipment for the case of sexual seed, samplers, moisture terminators, spears, graders, or scalers in the case of rice.
3. If the registration is to be a producer of certified and selected seed:
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K. You must present an original document showing the professional personnel necessary for the technical management and control of production work in the field and / or laboratory, greenhouse, and conditioning. In addition, attach the documents where they demonstrate the contractual relationship, the studies and experience that demonstrate the skill of the personnel in the species to be produced.
L. Submit the packaging and labeling project in original(s), with additional notations established by the Colombian Agricultural Institute (ICA).
4. If you are going to produce or market super elite, elite or basic category seeds:
M. Make the original appearance with the annotations according to the spice to be produced or marketed and according to the protocols established for this purpose.
N. Submit additional notations according to seed species.
O. You must be registered as a producer and marketer and follow a varietal purity maintenance program.
Note: To start production, you must register in the case of sexual seed, the pre-basic or genetic seed production fields for their respective supervision and in the case of asexual seed, beds in mesh house or under greenhouse.
Steps
What steps should I follow to obtain Registration as a Certified Seed Producer?
1. Make the corresponding payment.
2. Gather the documents and meet each of the requirements.
3. File the documents.
4. Receive a scheduled technical visit.
Virtuality
Where can I go?
You can initiate, monitor, and finalize the process online through online payments, or through the offices of the Technical Directorate of seeds, located in the offices of the Colombian Agricultural Institute (ICA) at the national level.
Costs
What is the cost of this procedure?
The cost of this procedure will depend on the rate in force at the time of doing it, you can pay online through the different banks assigned by the ICA
Time
How long does this process take?
60 business days
Regulations
What regulations must I comply with?
Resolution 061177 2020 (All)
Resolution 3168 of 2015 (all)
9 - Apply for the phytosanitary certificate for export (CFE)
This certificate is issued to ensure the phytosanitary quality of agricultural exports, the re-export of a shipment, or when imported into Colombian territory, which must previously comply with the current phytosanitary regulations of the importing country.
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Requirements
What do I need to obtain the Phytosanitary Certificate for export?
1. Register with the Sanitary Information System for Import and Export of Agricultural and Livestock Products (SISPAP) as a warehouse or warehouse authorized for export.
A. Send the registration request to the email oscar.menjura@ica.gov.co or hector.mora@ica.gov.co
B. If you are Persona Natural attach the corresponding form that you will find on the ICA portal.
C. Attach the Single Route RUT and the official identification document.
D. If you are a Legal Entity, complete and attach the form that you will find on the ICA portal.
E. Attach the Registro Único Tributario and the registration with the Chamber of Commerce with a validity not exceeding 3 months.
F. Full name or company name.
G. Erection including city, department, and country
H. Telephones, email.
I. Name of the legal representative.
J. Via email your registration will be confirmed along with your respective username and password.
2. Once you are registered, complete the Application Form for Exports of Materials or Products of Energy.
Steps
What steps should I follow to obtain the Phytosanitary Certificate for export?
1. Make the request to SISPAP.
2. Generate virtually the Certificado Fitosanitario for Exportación CFE preliminary through the SISPAP application.
3. Make the payment.
4. File the necessary documents for the issuance of the certificate:
A. Application for phytosanitary inspection in original(s), and the supports for presenting the cargo object of export for phytosanitary inspection.
B. Submit in original format the permit or phytosanitary requirements sheet of the country of destination.
C. Provide proof of payment in original phytosanitary inspection.
D. If necessary, present in the original document the results of laboratory analysis Wait for inspection for the issuance of the certificate.
5. Wait for phytosanitary inspection of the cargo(s) or products subject to export or re-export. verifying that it meets the necessary requirements. If the inspection "No" is approved, the notice of return of plant material is generated for and the shipment is rejected.
6. Receive the Certification document physically approaching the points of attention of each region, or if there are bilateral agreements for electronic transmission, you will be notified of the issuance of the certification through email.
Virtuality
Where can I go?
In order to obtain information and take some steps virtually, keep in mind that a technical visit by the entity's officials is necessary.
Costs
What is the cost of this procedure?
The cost of this procedure is in accordance with the fee schedule issued by the ICA (see more information on fees)
Time
How long does this process take?
10 business days
Regulations
What regulations must I comply with?
ISPM 12 of 2011, (All)
Decree 4765 of 2008, (Articles 22,23,24)
Resolution 003761 of 2014, (All)
Resolution 061177 2020, (All)
Resolution 1558 of 2010, (ALL)
Resolution 241 of 1999, (all)
10 - Apply for permission to export fresh vegetables
The records that are issued are:
· ICA register of the place of production with the specifications of the place of production of plants for the Fresh export.
· ICA register of the packer, includes everything concerning equipment, utensils and tools involved in the process of packaging of vegetables for fresh export.
· ICA registration as an exporter of fresh vegetables allows exporting when the places of production and packing of the product to be exported, are registered in the system in the Ventanilla Única de Trámites and the Sanitary Information System for Import and Export of Agricultural and Livestock Products - SISPAP.
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Requirements
What do I need to obtain permission for the export of fresh vegetables?
1. Process the ICA Register of the place of production with supporting documents that evidence procedures, production plans, records and reports of the entire production chain. You can consult the MANUAL FOR THE PRODUCTION, SELECTION AND PACKAGING OF FRESH VEGETABLES FOR EXPORT". Part I, Resolution 824 of January 28, 2022.
2. Complete the ICA Register of the packer, evidencing the location, the defined facilities, as well as all the traceability from the entry of the product to the packing plant until its dispatch. You can consult the MANUAL FOR THE PRODUCTION, SELECTION AND PACKAGING OF FRESH VEGETABLES FOR EXPORT" Part II, Resolution 824 of January 28, 2022.
3. For ICA Registration as an exporter. See Article 7 of resolution 824 of 2022, where you can find everything concerning registration as an exporter of fresh vegetables. To grant registration, prior technical visit by the ICA is NOT required.
4. Register at the VUT Single Window for Formalities.
5. Submit a photocopy of the Single Tax Registry RUT.
6. Provide a photocopy of the Commercial Register.
7. Present a photocopy of the contract or labor certification, which must accredit the technical assistance of the property by an agronomist, or of the legally established technical assistance, specifying the functions to be developed, the duration and the place of execution of the contract.
8. Deliver a photocopy of the professional card of the Agronomist or Engineer who provides technical assistance to the property.
9. Attach the photocopy of the identification document as applicable, for nationals the citizenship card, and foreigners’ immigration card.
10. Submit a photocopy of the Land Use Certificate if you are a producer.
11. You must also evidence the supporting document of the microbiological analysis of the water from the sources used in the work of the property (no more than 1 year).
12. Make original delivery of the phytosanitary report generated by the technical assistant, which specifies the phytosanitary management plans for officially controlled pests established by the ICA for each plant species, as appropriate.
13. If the permit is to register a person as an exporter of dried fruit, you must present an original document addressed to the office of the Colombian Agricultural Institute - ICA, in the branch that corresponds geographically, and must contain:
A. Name of the natural person or legal representative, identification document, address, telephone, and email.
B. Name of the property and location. (Town, Municipality, Department)
C. Species (common name and scientific name), plant varieties to be produced, as well as areas intended for cultivation.
D. Name of the technical assistant, identification document, professional card number, address, telephone, and email.
Steps
1. Register through the Single Window for Procedures VUT.
2. Gather all documents.
3. Make the corresponding payment at the rates established by the ICA.
4. Receive the technical visit as follows:
A. If it is for the issuance of the registration as an exporter of fresh fruit, the visit will be made to the selection and packaging sites of the exporting company, on the scheduled date and time, to verify the veracity of the information provided.
B. If it is for the issuance of the register of fresh fruit production properties, the visit will be made to the crops, on the scheduled date and time, to verify compliance with phytosanitary management plans and veracity of the information provided.
5. Receive permission to export fresh vegetables through the VUT or by email.
Virtuality
Where can I go?
You can obtain information and perform some steps virtually through the VUT, however, keep in mind that there is a technical visit by the personnel assigned and authorized by the ICA section that corresponds to you according to the region of the country.
Costs
What is the cost of this procedure?
Cost for producers: the cost of this procedure changes every year, according to the tariff table issued by the ICA and the amount varies depending on the number of hectares of the property to which certification is required. (See more cost information).
From $ 37,677 COP for properties of less than three hectares, up to $ 1,088,825 COP for properties or orchards with more than 60 hectares.
Cost for packers: $29,570 COP (see more cost information)
Costs for exporter: $356,145 COP (see more cost information)
Time
How long does this process take?
Between 18 and 30 business days
Regulations
What regulations must I comply with?
Resolution 448 of 2016, (Chapter 2, Articles 4 to 11)
Resolution 061177 2020, (All)
Resolution 824 of January 28, 2022
11 - Request the Certificate of Free Trade
This is one of the procedures you must carry out if you are going to execute food import processes. You must bear in mind that the entire procedure is carried out from the country of origin of the product and the documents and supports are previously presented to the authorities of Colombia.
The free trade certificate for products exported to the country:
It is a document issued by the competent health authority of the country of origin, stating that food, raw materials, or inputs for food intended for human consumption for export are authorized for use, consumption, and marketing in the country of origin. Its validity must not exceed one (1) year.
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Requirements
What do I need to get the Free Trade Certificate?
1. You must indicate the name of the product.
2. You must inform the name and address of the manufacturer, with the respective apostille stamp or at least a consular seal (this process is carried out in the country of origin of the product) and legalization (it is done before the Ministry of Foreign Affairs in Colombia).
3. If the document comes from abroad in a language other than Spanish (Spanish), an official translation must be attached in accordance with the provisions of Article 251 of the General Code of Procedure.
4. Finally, keep in mind that the certificate must be valid at the time the application is filed.
Steps
What steps do I need to follow to obtain the Free Trade Certificate?
1. Process the required documents with the authorities of the country of origin.
2. Submit the documents to the Colombian authorities in a timely manner.
3. Wait for a response from Colombian entities.
4. Finally, if you meet each of the requirements you can obtain the Certificate to make Free Trade of the product in the country.
The Free Trade Certificate for products exported from the country:
For export procedures, the procedure is carried out before the Colombian Agricultural Institute (ICA), specifically for veterinary biological products and medicines.
Virtuality
Where can I go?
For more information consult the procedure file in the Single Information System of Procedures SUIT, in person you can go to the Colombian Agricultural Institute ICA (only for the city of Bogotá).
Costs
What is the cost of this procedure?
The average cost is $105,041 COP. However, the cost will depend on the number of Certificates you require.
In addition, you must make the payment of the fee for the Apostille of the documents before the Ministry of Foreign Affairs in Colombia.
Time
How long does this process take?
8 business days
Regulations
What regulations must I comply with?
Law 9 of 1979 (Art. 300) (Ordinary Law)
Law 100 of 1993 (Art. 245) (Ordinary Law)
Decree 539 of 2014 (Art. 3) (Regulatory Decree)
Decree 539 of 2014 (Art. 4) (Regulatory Decree)
Resolution 061177 2020, (all)
Decree 1840 of 1994, (Articles 1-2 and 9)
Law 101 of 1993, (Article 65)
Decree 4765 of 2008, (Article 26)
Resolution 1056 of 1996, (All)
Resolution 00000054 of 2020, (Article 14)
Resolution 62542 of 2020, (Article 14)
Resolution 62770 of 2020, (Article 14)
12 - Apply for HACCP Certificate
The HACCP System (Hazard Analysis Critical Control Point
) allows to identify, evaluate, and control significant hazards against safety in the food industry, animal processing plants.
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Requirements
What do I need to apply for the HACCP certificate?
1. Complete the application form procedures (visits, certifications, and certificates) which can be downloaded through the SUIT Single Procedures Information System.
2. Present a favorable certification or concept of compliance with Good Manufacturing Practices (GMP) issued no more than 3 months in advance.
3. Submit the certificate of registration to the appropriate Chamber of Commerce.
4. In case of acting through a proxy, you must present in original and copy. The special power granted with the personal presentation, must present the general power raised by public deed.
5. If it is a power of attorney granted from abroad, it must be apostilled or certified by a notary and authenticated by the Colombian consul in the country of origin and with official translation if it comes in another language.
Steps
What steps to follow to apply for the HACCP certificate?
1. Gather documents and meet the requirements.
2. Request the settlement of the cost of the procedure and expedite the payment.
3. File the documents at the citizen service window of the main headquarters or at the Offices of the Territorial Working Groups. You must present the foliated documents (listed) in the upper right part of the sheet, taking as the first folio the receipt of payment or the support of the electronic transfer.
4. Receive the technical visit of INVIMA, on the date scheduled in advance.
5. At the end of the visit, the minutes are signed by the INVIMA inspectors and those responsible for the establishment.
Virtuality
Where can I go?
Learn how to manage some steps virtually, however, keep in mind that a technical visit will be scheduled and that the filing of documents is face-to-face.
Costs
What is the cost of this procedure?
$8,708,604 COP
Note: Consult cost and fee information through SUIT or INVIMA and keep in mind that the rate changes every year.
Time
How long does this process take?
60 business days
Regulations
What regulations must I comply with?
Resolution 2022001026 2022
Decree 1889 of 2021, (5)
Law 2069 of 2020, (2)
Resolution 2020046413 2020
Resolution 2019058384 2019
Resolution 2018035612 of 2018
Decree 1036 of 1991
Resolution 730 of 1998
Law 399 of 1997
Decree Law 019 of 2012, (Articles 4 and 9)
Decree 60 of 2002
Decree 3075 of 1997, (Title II, Chapter V, Article 25)
Resolution 20190035791 2019
13 - Request the subtraction feasibility assessment
The lifting of the legal figure of forest reserve must be obtained for an area defined for the development of economic activities declared by law as of public utility or social interest that involve the removal of forests or change in the use of soils or any other activity other than the rational use of forests.
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Requirements
What do I need to request for the abduction feasibility assessment?
1. Submit a copy of the Identification Document.
2. Submit an application document containing the following information:
A. Name or business name.
B. Identification number.
C. Domicile and nationality.
D. Address.
E. Contact telephone number.
F. Email.
3. Submit the certificate issued by the Ministry of the Interior indicating the following additional entries:
A. The presence or absence of ethnic communities.
B. The origin of prior consultation.
4. In case of acting under a proxy, the power of attorney must be present.
5. If applicable, have the oil association contract or the mining title that is granted and register in the National Mining Registry.
6. If applicable, present the original of the Act of protocolization of the prior consultation, also verify that it contains the additional annotations: Under Law 21 of 1991 and other regulations governing the matter.
7. If you are a legal entity, present the Certificate of existence and legal representation.
Steps
What steps to follow to obtain the subtraction feasibility assessment?
1. Gather the documents and meet the requirements for the process.
2. File the documentation.
3. Be Notified of the response.
Virtuality
Where can I go?
You can obtain information and manage some steps virtually through the Integral Window of Environmental Procedures VITAL, however, the filing of the documents must be done face-to-face or by certified mail.
Costs
What is the cost of this procedure?
No cost
Time
How long does this process take?
85 business days
Note: The time to obtain the authorization may be longer when it is necessary to request more information or make technical visits.
Regulations
What regulations must I comply with?
Law 02 of 1959, (All)
Resolution 293 of 1998, (All)
Resolution 629 of 2012, (All)
Resolution 1526 of 2012, (All)
Resolution 763 of 2004, (All)
Resolution 871 of 2006, (All)
Resolution 1917 of 2011, (All)
Decree 2372 of 2010, (All)
Decree 2811 of 1974, (Article 210)
Decree 111 of 1959, (All)
Resolution 168 of 2013, (All)
Resolution 590 of 2018, (All)
14 - Request approval for the import and/or export of ozone depleting substances (ODS).
If you are going to import and/or export substances that damage the ozone layer, you must obtain approval from the
Ministry of Environment and Sustainable Development - MADS.
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Requirements
What do I need to apply for a permit?
1. Complete the required form
2. Report the import or export components and specifications.
Steps
What are the steps to follow once I have all the documents?
1. Enter the Foreign Trade Single Window (VUCE). This is a practical tool where you can make your authorization requests.
2. File the documents.
Wait for the approval response.
Virtuality
Where can I go?
You can carry out this procedure before the Ministry of Environment and Sustainable Development (MINAMBIENTE), you can also obtain information and manage some steps virtually. Some procedures can be carried out at the Foreign Trade Single Window (VUCE).
Costs
What is the cost of this procedure?
No cost
Time
How long does this procedure take?
5 working days.
Regulations
What regulations must I comply with?
Law 2811 of 1974.
Decree 1608 of 1979
Decree 1791 of 1996
Decree 1909 of 2000.
Resolution 1367 of 2000.
Decree 309 of 2000.
Resolution 454 of 2001.
Decree 1375 of 2013.
Decree 1376 of 2013.
Resolution 324 of 2015.
Circular 024 of 2016. ANNEX No. 05.
Decree 3573 of 2011.
Decree 0925 of 2013.
Decree 1076 of 2015.
Decree 2153 of 2016
Decree-Law 2106 of 2019.
Circular 018 of 2020. MINCIT.
15 - Register in the hazardous waste generators registry
If the activity to be developed in the country as a person or company generates waste or hazardous waste greater than 10,000 kilograms per month, you must register and obtain the registration of generators of waste or hazardous waste – RESPEL.
This register will contribute to improving the knowledge of the problems associated with this type of waste, to plan the most appropriate management of them, and establish actions that contribute to the solution of this problem.
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Requirements
What do I need to register?
Make the application for registration in the Hazardous Waste Generators Registry - RESPEL: 1 Original copy(s), before the competent environmental authority of the region where the operation is installed (CAR).
Steps
What steps must I follow?
1. Gather the documents and comply with the requirements for the process.
2. File the required documentation.
Virtuality
Where can I go?
The interested party can register online, on the page of the Regional Autonomous Corporation CAR.
Costs
What is the cost of this procedure?
No cost
Time
How long does this procedure take?
15 working days
Regulations
What regulations must I comply with?
Law 99 of 1993, (Article 31)
Law 1252 of 2008, (All)
Resolution 043 of 2007, (All)
Resolution 1280 of 2010, (Articles 1 – 7, annex 1 and 2)
Agreement 23 of 2009, (Article 2 numeral 20 and articles 4, 13-15.)
Sole Regulatory Decree 1076 of 2015. Articles: 2.2.6.1.6.2
16 - Apply for Promotional Incentive Authorization
This authorization allows you to print, mark or engrave on the inner surface of a package or any other object different from the product, but which has direct contact with it and is intended to promote it. This procedure is carried out before the National Institute for Drug and Food Surveillance – INVIMA.
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Requirements
What do I need to apply for promotional incentive authorization?
Those interested in using the incentives must request prior to the commercialization of the food with the incentive, authorization before the National Institute of Food and Drug Surveillance - INVIMA, attaching the following documents:
1. Apply for authorization of the incentive or label.
2. Submit proof of payment for authorization.
3. Prove the Certificate of Existence and Legal Representation (legal person) or Commercial Registry (Natural Person)
4. In case of acting by proxy, you must present the special power of attorney with personal presentation, or a general power of attorney raised by public deed.
If itis a power of attorney granted from abroad, it must be apostilled or notarized and authenticated by the Colombian consul in the country of origin and with official translation if it comes in another language.
5. Submit the Technical Report document containing: Food Information, Incentive Information, Technical Support and Certification and/or Declaration issued by the manufacturer of the incentive and its wrapping, or of the label or label, and by the manufacturer or supplier of the raw materials used.
6. Deliver more physical quantities of the food containing the incentive to be used, in sufficient quantity necessary for the performance of the laboratory tests required.
Steps
What steps to follow once you have all the documents?
1. File the application for authorization of the incentive, or label with Invima with the attached requirements.
2. Make payment at prevailing rates.
Virtuality
Where can I go?
You can initiate, monitor, and finalize the online process and/or service through online payments to the National Institute for Drug and Food Surveillance (INVIMA).
Costs
What is the cost of this procedure?
$687. 873 COP, according to the current INVIMA tariff manual.
Time
How long does this process take?
42 business days
Regulations
What regulations must I comply with?
Law 100 of 1993 (Art. 245) (Ordinary Law)
Resolution 1893 of 2001 of the Ministry of Health (Art. 5) (Administrative Act)
17 - Apply for authorization of practices with genetically modified organisms
Through this procedure, it obtains authorization to carry out the activities of transboundary movement, transit, handling, and use of Genetically Modified Organisms (GMOs), and in particular, Living Modified Organisms (LMOs), which may have adverse effects on the environment, biological diversity, risks to human health, productivity and agricultural production.
Genetically Modified Organism (GMO) understand it. Any living organism possessing a new combination of genetic material, which has been obtained through the application of Recombinant DNA technology, its developments, or advances; as well as their parts, derivatives or products that contain them, with the capacity to reproduce or transmit genetic information. This concept includes Living Modified Organisms (LMOs), referred to in the Cartagena Protocol on Biosafety.
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Requirements
What do I need to apply for authorization of practices with genetically modified organisms?
1. Provide the application form with the applicant's name, address, and information.
2. Report the name and identity of the Living Modified Organism – OECD Unique Identifier.
3. Report on approved uses of the Living Modified Organism.
4. Make the description of the genetic modification made.
5. Deliver vector characteristics.
6. Report on centers of origin and centers of genetic diversity.
7. Report on donor agencies.
8. Report the intended use of the Living Modified organism or its products.
9. Present the receiving environment – Information on location, geographical, climatic, and ecological characteristics.
10. Report suggested methods for safe handling, storage, transport, and use.
11. Accompany the request with a non-confidential report in Spanish.
12. Deliver the support of the payment of the corresponding fee through the information system designated by the ICA.
13. Submit the risk management document.
14. Deliver the Genetically Modified Organism (GMO) Material Delivery Commitment.
Note: You can consult more details of this procedure in Resolution N. 91505 of February 15, 2021
Steps
What steps to follow once you have all the documents?
1. Verify documentation compliance.
2. Make the payment.
3. File the documents.
Virtuality
Where can I go?
This procedure can be carried out in person at any of the national headquarters of the Colombian Agricultural Institute ICA.
Costs
What is the cost of this procedure?
$1,967,683 COP
You can consult the rates established by the ICA
Time
How long does this process take?
60 business days
Regulations
What regulations must I comply with?
Single Regulatory Decree 1071 of 2015. (Compile Decree 4525 of 2005) (Art. 2.13.1.2.1, numeral 45) (Regulatory Decree)
Single Regulatory Decree 1071 of 2015. (Compile Decree 4525 of 2005) (Art. 2.13.7.3.6.) (Regulatory Decree)
ICA Resolution 91505 of 2021
18 - Apply for the GMP Good Manufacturing Practices Certificate
This certificate is the mechanism by which it is guaranteed that the products manufactured by one and that are intended for use, are in accordance with the requirements of the regulations and comply with the sanitary quality standards for their use and / or marketing.
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Requirements
What do I need to apply for the Good Manufacturing Practices Certificate?
1. Complete the information form requested by INVIMA.
2. Request the settlement of the value of the procedure.
3. Make the Payment.
4. Gather Technical Information if requested.
5. In case of acting by proxy, you must present a special power of attorney with personal presentation, or a general power of attorney raised by public deed. If it is a power of attorney granted from abroad, it must be apostilled or certified by a notary and authenticated by the Colombian consul in the country of origin and with official translation if it comes in another language.
Steps
What steps to follow?
1. Gather documents and meet requirements.
2. Make the payment.
3. File the documents with INVIMA in person.
4. Receive the technical visit.
5. Notify INVIMA of the result in person.
Virtuality
Where can I go?
You can get information and manage some steps virtually. However, keep in mind that there is a technical visit by the officials assigned by INVIMA, and that the filing of documents and notification of the result are carried out in person before the same entity. You can get more information through SUIT.
Costs
What is the cost of this procedure?
$6,973,734 COP
Time
How long does this process take?
75 business days
Regulations
What regulations must I comply with?
Resolution 2022001026 of 2022, (All)
Decree 1889 of 2021, (5)
Law 2069 of 2020, (2)
Resolution 2020046413 2020, (All)
Decree 1366 of 2020, (All)
Resolution 2019058384 2019, (All)
Decree 3075 of 1997, (Title I, Article 2, Chapter V, Article 25)
Decree 1686 of 2012, (All)
Decree 2078 of 2012, (All)
Decree Law 019 of 2012, (Articles 9 and 26)
Law 9 of 1979, (Article 576)
Law 399 of 1997, (All)
Resolution 20190035791 2019, (All)
19 - Apply for sanitary registration / sanitary permit / sanitary notification
This registration is an administrative act by which a natural or legal person is authorized to manufacture, process, package, import and / or market a food, according to the risk (high, medium, or low) in public health for human consumption.
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Requirements
What do I need to apply?
1. Complete the single form of food, sanitary registrations, permit or sanitary notification and associated procedures.
2. Submit the registration to the Chamber of Commerce as a legal or natural person.
3. Present in original and copy the document granted in case of acting as proxy.
Steps
What steps to follow?
1. Make payment as per request (registration, permit or notification).
2. File the documents in person or virtually with INVIMA.
3. Be notified of the response.
Virtuality
Where can I go?
You can start, monitor, and finalize the procedure and / or service online through the INVIMA website or also in person.
Costs
What is the cost of this procedure?
The cost may vary according to the request required and the risk (low, medium, or high) and can be paid online, for more information contact the Instituto Nacional de Vigilancia de Medicamentos y Alimentos (INVIMA).
Note: The approximate cost can be from $2.510.545 COP to $7.798.041 COP
Time
How long does this process take?
2 business days
Regulations
What regulations must I comply with?
Resolution 2022001026 of 2022, (All)
Decree 1889 of 2021, (5)
Law 2069 of 2020, (2)
Resolution 2019058384 2019, (All)
Decree 612 of 2000, (All)
Decree 1270 of 2002, (All)
Decree 4764 of 2005, (All)
Decree 2078 of 2012, (All)
Decree Law 019 of 2012, (Articles 126)
Law 399 of 1997, (All)
Resolution 2674 of 2013, (Articles 37 to 47)
Resolution 719 of 2015, (All)
Resolution 20190035791 2019, (All)
Decree 557 of 2020, (5)
Resolution 2020014308 2020, (All)
Resolution 2020046413 2020, (All)
20 - Request the review of the fire protection system
Through this procedure you can obtain a technical concept on the fire protection system and human safety conditions.
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Requirements
What do I need to apply for a fire protection system review?
1. Have the certificate of existence and legal representation.
2. Payment of the ICA Tax (Industry and Commerce Tax).
Steps
What are the steps to follow once I have all the documents?
File the documents before the Official Fire Department, in order to request the review, visit of the fire protection system.
Virtuality
Where can I go?
This procedure will be done in person at the Regional Fire Department. You can also obtain information about the process on the web or by telephone.
Costs
What is the cost of this procedure?
The price is determined according to the risk and area of the establishment according to the table mentioned in Resolution 0231 of 2021.
Time
How long does this procedure take?
45 working days
Regulations
What regulations must I comply with?
Resolution 0231 of 2021, (All)
Resolution 0661 of 2014, (Article 203)
Law 1575 of 2012, (Article 42)
Law 1801 of 2016, (Article 2)
21 - Register your trademark with the Superintendence of Industry and Commerce
The purpose of this procedure is to register the company's trademark with the Superintendence of Industry and Commerce in Colombia (SIC).
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Requirements
What do I need to apply for Trademark Registration?
1. Know what a trademark is and what you can register as a trademark in the Superintendence of Industry and Commerce.
2. Consult the trademark history: Before applying you can consult about trademark history to know if there are similar or identical trademarks registered or in process, which hinder the registration of your trademark and prevent it from being denied because it has previously been registered by a third party. See more information through SIPI.
3.
4. Classify the goods and/or services that will distinguish the mark and classify them according to the International Classification of Nice.
Note: The Nice International Classification is a classification of goods and services that applies to the registration of marks.
5. Apply electronically or physically through the SIPI Virtual Office of Industrial Property or at the Service Points.
6. Follow up on the procedure, remember that you must comply with a series of formal filing requirements, deadlines for the different procedures, publication in the official gazette, payment of fees, etc. You can find out about the current legal regulations (Decision 486 of 2000 and Single Circular of the Superintendence of Industry and Commerce, Title X) and follow up on the process, to avoid non-compliance with the established deadlines.
Stages of the registration of a trademark
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STAGES
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TERM
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1. Submission of the application
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Not Applicable
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2. The application is admissible and assigned the filing date
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Not Applicable
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3. Formal examination
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Not Applicable
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3.1. If there is a formal error, the SIC issues a request, and a period is granted to correct it.
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60 business days following notification.
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4. The SIC orders the publication of the application in the Industrial Property Gazette
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Not Applicable
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5. A period is granted for interested third parties to oppose the application for registration.
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30 business days following the date of publication.
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6. An additional period is granted (if requested) to submit evidence to support the opposition.
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30 business days after the deadline for oppositions.
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7. The applicant is given a period to answer the opposition.
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30 business days following notification of the opposition.
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8. An additional period is granted (if requested) to submit evidence to support the opposition response.
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30 business days after the deadline for oppositions.
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9. The SIC carries out the substantive examination of the application and the opposition(s) – if applicable.
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Not Applicable
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10. Filing of the appeal against the decision of the SIC.
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10 business days from the day following notification of the decision1.
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Steps
What are the steps to follow once I have all the documents for the Trademark Registration?
1. Gather the required documentation.
2. Make the payment.
3. File the application.
4. Attend the request for the formal review process of the documents attached with the application and the correction of the same, if necessary.
5. Consider the response of oppositions (such oppositions are filed by whoever has a legitimate interest in invalidating the trademark registration, due to possible risk of confusion or association).
Virtuality
Where can I go?
You can initiate, follow up, pay, and finalize the process by obtaining the documents through the website of the Superintendence of Industry and Commerce.
Costs
What is the cost of this procedure?
$ 1.626.500 COP
Based on branded pricing rates that are updated annually and can be paid online or in person.
Time
How long does this procedure take?
Between 180 and 210 days
Note: Depending on whether the first instance decision is appealed or not, the time to obtain can vary between 12 and 18 months.
Regulations
What regulations must I comply with?
Decree 1074 of 2015, (Article 2.2.2.19.5.1)
International Standard 486 of 2000 (Articles 1 to 13, 134 to 189, 237)
Decree 4886 of 2011, (Article 18,19)
Circular 1 of 2001, (Title I, Chapter Six, 6.2 and Title X Chapter One, Chapter Three and Chapter Six)
Resolution 63360 of 2021, (Total)
22 - Apply for the declaration of protection of appellation of origin
It refers to a specific geographical area, used to designate a product originating in them and whose quality, reputation or other characteristics are due exclusively or essentially to the geographical environment in which it is produced, including natural and human factors.
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Steps
What steps to follow?
1. Submit the request for formal examination by the competent authorities, who will verify compliance with the requirements of the Law.
2. Once the application for appellation of origin has been published (which will be available for 30 business days), you will have the possibility of filing oppositions (if required by the case), a holder of distinctive signs can only do this.
3. The SIC verifies the information provided, which may be corroborated with visits to the corresponding geographical site, through a specific study or may request the information from the applicant.
4. The Superintendence of Industry and Commerce (SIC) declares or not the protection of the appellation of origin and will issue a certificate once the protection resolution is final.
Virtuality
Where can I go?
You can start, monitor, and finalize the process online through the website of the Superintendence of Industry and Commerce or also in person.
Costs
What is the cost of this procedure?
The cost may vary if the request is made online or physically, for more information contact the Superintendence of Industry and Commerce. (SIC)
Note: The approximate cost would be $ 162,000 COP online, $ 198,000 COP physically.
Time
How long does this process take?
240 days
Note: This will depend on whether the first instance decision is appealed or not.
Regulations
What regulations must I comply with?
Decree 1074 of 2015, (Articles 2.2.2.20.6. and 2.2.2.23.1.)
International Standard 486 of 2000, (Articles 140 to 150, 201, 202, 203, 204, 205, 206, 212.)
Circulars 1 of 2001 (Chapter VII)
Resolution 63360 of 2021, (Total)
Decree Law 4886 of 2011, (Articles 18 and 19)
23 - Apply for authorization of business integrations
This authorization will enable the investor to acquire control of one or several companies, to acquire control of one company in another existing company, or to create a new company in order to jointly develop activities.
The Colombian competition regime provides that business mergers or concentrations that meet certain conditions must be reported to the Superintendence of Industry and Commerce (SIC), which is the national competition protection authority.
The term business integration is broad and includes mergers, acquisitions, consolidations, joint ventures or other types of agreements or transactions whereby one company acquires control over another and competition in the market ceases, through the consolidation of two market players into one.
When the parties have a joint participation of less than 20% in the relevant market, the integration operation is understood to be automatically authorized by law. However, in any case it must be notified to the SIC before it is carried out, and the SIC reserves the right to review the factual assumptions considered by the parties.
When the parties have a joint participation of more than 20% in the relevant market, the transaction must be approved by the SIC in order to be carried out.
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Requirements
What do I need to apply for business integration?
Business integrations must be reported to the SIC when the following assumptions are met:
1. Subjective assumption: The companies involved in the operation are engaged in the same economic activity (horizontal integration); or the companies involved in the operation are part of the same value chain (vertical integration).
2. Objective assumption: That the companies that comply with any of the subjective assumptions have had, jointly or individually, operating income exceeding 60,000 monthly legal minimum wages in the year immediately before the operation; or that the companies that comply with any of the subjective assumptions have had total assets, jointly or individually, higher or 60,000 monthly legal minimum wages in force, in the year, immediately preceding the operation.
3. Notification document.
4. In case of having an approved power of attorney, please submit the powers of attorney and certificates of existence and legal representation of all the intervening companies.
Steps
What steps must I follow to apply for the integration of companies?
1. Gather the required documentation (pre-evaluation application and additional information if required).
2. Make the payment.
3. File the application with the Superintendence of Industry and Commerce.
Virtuality
Where can I go?
You can initiate, follow up and finalize the procedure and/or service online through the website of the Superintendence of Industry and Commerce (SIC).
Costs
What is the cost of this procedure?
To submit a notification: $2,767,000 COP
To submit a pre-evaluation request: $14,998,000 COP
If the SIC determines that the transaction presents competitive concerns, it is necessary to initiate Phase 2, which depending on the operating income or total assets of the parties that are in the process of integration, must assume higher rates ranging from $27.630.000 COP to $39,480,000 COP
Time
How long does this procedure take?
150 calendar days
Regulations
What regulations must I comply with?
Resolution 2751 of 2021
Resolution 77896 of 2020
Resolution 916 of 2022
Law 2010 of 2019, (Article 152)
Ley 1340 de 2009, (I, II, IV, V)
Decree Law 019 of 2012, (Articles 2, 156, 157)
Law 1437 of 2011, (1 to 31; articles 34, 35, 36, 39, 40, 41, 45, 56, 61, 62, 63, 64, 74 to 81, 84 to 89, and 91 to 97)
Decree 4886 of 2011, (Article 1, 3, 9)
Circular 1, 2018, (Chapter Second, Title VII)
Resolution 83304 of 2021
Decree 092 of 2022
24 - Register producers, importers, and suppliers subject to the technical regulations supervised by the Superintendence of Industry and Commerce
Producers and importers of products (goods or services) subject to compliance with technical regulations whose control and surveillance corresponds to the Superintendence of Industry and Commerce must register in this procedure.
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Requirements
What do I need to apply for the Register of Producers and/or Importers?
Complete the registration form for producers, importers, and suppliers subject to technical regulations before the Superintendence of Industry and Commerce.
Steps
What are the steps to follow once I have all the documents?
1. Gather the required documentation
2. File the application
Costs
What is the cost of this procedure?
No cost
Time
How long does this procedure take?
>1 working day
Regulations
What regulations must I comply with?
Law 1480 of 2011 (Article 17) (Ordinary Law)
Law 1480 of 2011 (Article 46, numeral 3) (Ordinary Law)
Law 1480 of 2011 (Article 53) (Ordinary Law)
Decree 1595 of 2015 (Article 2.2.1.7.15.6) (Regulatory Decree)
Circular 1 of 2001 of the Superintendence of Industry and Commerce, Title IV (Number 1.1) (Administrative Act)
25 - Apply for your patent at the Superintendence of Industry and Commerce.
As an investor you can obtain the Grant of a patent title by inventing a technical solution that brings benefit to mankind. Therefore, you could exclusively exploit this invention for a certain period.
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Requirements
What do I need to apply for a Patent?
1. A form which is called a petition in the case of physical filing. In the case of online filing through SIPI (Virtual Intellectual Property Office), the user registers and enters the required information.
2. Summary.
3. Description of the invention.
4. The claims corresponding to the work specifications of the patent.
5. Figures or examples.
6. Proof of payment of the established rate (which changes every year).
7. If filing through an attorney, the power granted to the attorney must be submitted. The power of attorney does not require personal presentation, authentication or legalization and may be granted by means of a private document.
8. If the application is made by a company, it is not necessary to provide the certificate of existence and legal representation of the applicant legal entity. The SIC may consult the public records of the Certificates of Existence and Representation of the Chamber of Commerce.
9. Copy of the assignment contract or the contract under which the assignment is presumed when the applicant is not the inventor, for example: contract for the provision of services or work.
Steps
What are the steps to follow once I have all the documents?
1. Gather the required documentation.
2. Make the payment.
3. File the application.
4. Attend the request for the formal review process of the documents attached with the application and the correction of the same, if necessary.
5. Consider the response of oppositions.
Virtuality
Where can I go?
You can initiate, follow up and finalize the procedure and/or service online through the website of the Superintendence of Industry and Commerce (SIC).
Time
How long does this procedure take?
The processing time will depend on the type of patent required to be obtained and can be between 24 and 36 months.
Regulations
Resolution 59669 of 2020
Circular 1 of 2022, (Titles I and X)
Decree 1074 of 2015, (Section 1, 2,7, and 8 Chapter 19)
Decree 4886 of 2011, (Article 20)
International Standard 486 of 2000 (Articles 3 to 80, 163, 237 to 240, 271, 279, 280)
Resolution 63360 of 2021, (general)
26 - Register the industrial design
An
Industrial Design Registry can protect the particular appearance of a product resulting from any meeting of lines or combination of colors, or from any two-dimensional or three-dimensional external shape, line, contour, configuration, texture, or material, without changing the purpose of said product, which is novel, that is, that the product is universally new, So it hasn't been released to the public.
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Requirements
What do I need to apply for Industrial Design Registration?
1. Complete the form PI02-F02 - REGISTRATION OF INDUSTRIAL DESIGN that you can obtain at any of the authorized points of the SIC.
2. Download the payment receipt for the corresponding amount to the SIC.
3. Drawings of the design (7 in total, divided as follows: six views, one for each side and one perspective). The design figures must not indicate measurements, sections or technical functions.
4. If the design is requested by a person other than the designer or by a company, an assignment of rights from the designer to the person or company requesting the design must be attached, in addition to the documents already mentioned.
5. If the applicant company or person is represented by an attorney in order to follow the procedure, a power given to the attorney must also be attached. The power of attorney does not require personal presentation, authentication or legalization and may be granted by means of a private document.
Steps
What are the steps to follow once I have all the documents?
1. Gather the required documentation.
2. Make the payment.
3. File the application.
Virtuality
Where can I go?
This procedure can be carried out before the Superintendence of Industry and Commerce SIC, online. Please follow up and finalize the whole process.
Costs
What is the cost of this procedure?
$718.000.00 COP
Note: The cost may vary if the application is made online or physically, for more information contact the Superintendence of Industry and Commerce. (SIC)
Time
How long does this procedure take?
210 calendar days
Regulations
What regulations must I comply with?
Decree 4886 of 2011, (Article 20, numeral 8)
Decree 1074 of 2015, (Chapter 19)
Circulars 1 of 2001 (Titles I and X)
International Standard 486 of 2000 (Articles 4 to 11, 113 to 133)
Decree 2591 of 2000, (Articles 1 to 4, 13, 14, 24, 25)
Resolution 63360 of 2021, (general)